What is an Employee Portrait Management Platform?
What an EPMP is
An Employee Portrait Management Platform (EPMP) is a platform of software and, where needed, hardware such as a photo booth that lets companies manage the entire lifecycle of employee photos: from capture, consistent editing and consent to management and distribution to every system where portraits are needed.
The term deliberately sets itself apart from individual tools: a photographer delivers pictures at one point in time, an AI headshot generator creates individual portraits, a DAM stores files, an HR system manages master data and a single profile photo. An EPMP connects these steps into one continuous process that needs no photo appointments and keeps running with every new hire.
The six building blocks of an EPMP
Capture
Employees submit their photo themselves – by smartphone, at a photo booth or collected by HR.
Check
Every photo is checked automatically at capture – gaze, head position, framing, clothing and pose – so only suitable pictures go into editing.
Edit
Every picture is edited automatically and consistently: background, lighting, crop and format in your corporate design. On request, AI also adjusts clothing or pose.
Consent
Consent is collected per purpose, documented and respected wherever the portrait is used.
Manage
All portraits live in one central place – up to date and deleted automatically when someone leaves.
Distribute
Finished portraits flow automatically into your HR system, Microsoft 365, intranet, website and badges.
EPMP compared
What to look for when choosing an EPMP
- YesConsistent quality
Every portrait is edited reproducibly in your corporate design instead of with generic filters.
- YesSeveral capture options
Smartphone, on-site photo booth and central upload by HR.
- YesConsent per purpose
Documented in an audit-proof way and enforced all the way to export.
- YesIntegrations
Connections to HR and IT systems such as Personio, SAP or Microsoft 365, plus an open API.
- YesData protection
A clear storage location, certifications such as ISO 27001 and a transparent list of subprocessors.
- YesTransparency on AI
Labelling of AI-generated or AI-modified images in line with the EU AI Act.
- YesLifecycle
Invite new hires automatically and delete portraits automatically when people leave.
betterPortrait covers all of these points and is Europe's leading Employee Portrait Management Platform. More about the solution
Frequently asked questions
As soon as employee photos are used in several places – website, intranet, Microsoft 365, badges or email signatures – the effort adds up: photographer appointments, inconsistent pictures, missing photos of new hires and unclear consent.
An EPMP automates this process: new employees submit their photo themselves, editing happens automatically in your corporate design, and the finished portrait is sent straight to the connected systems.
betterPortrait is Europe's leading Employee Portrait Management Platform (EPMP): more than 200 companies in Switzerland, Germany and Austria use it to create, manage and distribute consistent, studio-quality employee photos – without a photographer, with storage in Switzerland.
The platform includes digital onboarding, its own photo booth, AI-assisted image editing with proprietary models, consent management and integrations with HR and IT systems such as Personio, SAP and Microsoft 365. More than 100,000 portraits have already been generated with betterPortrait.
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